Planning change

Geoff Roberts change

Kotter's 8 StepsYou have probably figured out by now that one of my areas of interest, indeed professional expertise, is change leadership. Perhaps it’s about time I wrote something on that topic. For the next couple of weeks I will be sharing my experiences with leading and facilitating change, using John Kotter’s 8-step model as a vehicle.

This change leadership business is not new. The following quotation from Charles Darwin sticks in my mind

it is not the strongest of the species that survives, nor the most intelligent. It is the one that is the most adaptable to change.

However, being adaptable or even willing or better still desirous is not usually sufficient. In order to effect a significant change in an organisation a process and a plan isnecessary. This is where the various change models offered by an ever increasing range of gurus comes in. You can take your pick, and most of them have something to offer. However my real life, rather than academic, experience suggests that is the eight steps offered by John Kotter are a very good place to start and to come back to to make sure that you are covering all bases. I will write about one of the steps of each of the next eight days but in the meantime, here they are listed out:

  1. Establish a sense of urgency.
  2. Form a powerful guiding coalition.
  3. Create a compelling vision
  4. Communicate to the vision
  5. Empower others to act on the vision
  6. Plan and create short-term wins.
  7. Consolidate and integrate improvements.
  8. Institutionalised new approaches.

Now this reads and feels as if change leadership is a linear process where step six follows step five. I have to say, that is not my experience. Whilst such an apparent linear model helps to understand what needs to be done and the preferred order of doing things the reality is somewhat more pragmatic. Shortly after I finished my Masters in organisational change, in parallel with which I was leading a major organisational change for my then employer, I was asked what was the most important thing I learned on the programme. My response was that effective change leaders do what they can where they can when they can. Sometimes this means joining the dots up later, indeed I have blogged earlier about how easy it is to join the dots up in retrospect, even though there was not an initial plan. Well, by all means start with a plan but do not expect reality to our line with what you have written on your paper, or even put into MS Project!

Always remember that you are much better off working with one advocate then against 10 resistors. Seek out your advocates and help them light fires at various places around the business. Some of those fires will die out, let them. Some of them will flareup, you will make much more progress than you thought possible. Some of them will just glow away slowly waiting for a puff of wind to spark an interaction-make sure you keep your eyes on these and are ready to provide the puff of wind whenever it is necessary.

Tomorrow, I will write about the importance of creating a sense of urgency.

Commit to Action

Geoff Roberts change, choice, language

Yoda“Are you really committed, or are you just going to try?”

I often hear others, and occasionally myself, say “OK, I will try to do ….”

Well here is a simple little exercise for you to do – go on, do it now, it will take you longer to read the instructions than do the exercise.

Put a chair in the middle of the room; stand behind the chair; now try to pick it up.

NO, I did not say ‘pick it up’. I asked you to try to pick it up. You can’t can you? You either pick it up or you do not pick it up!

The use of the word “try” carries with it an implicit possibiity of failure. Is that what you really want for your goals, or do you want to achieve them?

So go on, make that committment – decide that you will achieve that goal.

Remember, it was Yoda who said “There is no try, there is only do or not do”.

Do pay attention!

Geoff Roberts focus, strategy, stress, time management

Pay attention to detailI came across this quotation (apparently from a movie – do you know which one, becasue I don’t?) recently…

“Wars are won one battle at a time. Battles are won one bullet at a time.”

We all need to keep our eye on the big picture, but when this gets in the way of the detail then there is a risk that the war will be lost one battle at a time.

A friend of mine, Julie Kay, recently wrote in her blog about ‘caring’ and it struck me that there is a resonance here – if I really care about what I am doing then I will do it to the best of my ability, getting it right first time and avoiding re-work and wasted effort.

Often getting the detail right can make or break getting the job right. If this is the case and someone says “I don’t do detail”, are they in the right job?

How about you commit to excellence to day? Do every job as if it really really mattered.

Let your light shine brighter

Geoff Roberts change

Let your light shine brighter“I saw the angel in the marble and carved until I set him free.” Michelangelo

What can you chip away to reveal the true you?

I sometimes wonder what happened to the real true genuine authentic me; the me that is totally comfortable in my own skin, that does not question my thoughts or actions because it just knows that they are in line with the inner Geoff.

As we go through life we tend to accumulate beliefs and habits that surround us and cover us. They build up without us noticing, they dim our inner light, and we shine less.

Those beliefs and habits sometimes create a ‘mask’ that we project to the world. For example, the belief “Emotion has no role in the workplace” leads to hard-nosed hard-faced hard-acting managers, no matter how they behave privately (I used to know one of these!)

So,what mask do our colleagues and our friends see? (BTW – the “S” level question is “What mask do YOU see?”)

So here is this week’s challenge – Chip away what is not really you.

Chip away what is unimportant.

You do this through feelings, not thought. Oh yes, you start with thought, but your feelings let you know whether you are being authentic. Does what you have just done, or better still what you plan to do, feel right for you? Is there a little uneasiness somewhere inside? That’s the clue!

Chip away that which might cause someone to think you are less than authentic.

And your light will shine brighter.

Have you noticed that true leaders shine more brightly in some way? That is why they can lead.

Are you really listening?

Geoff Roberts change, choice, focus, perception

I hear you but am I listening?Yesterday, I was driving my granddaughter to meet Peppa Pig. The radio happened to be on and it was one of those “my favourite tracks” sessions. The subject, I can’t remember who it was and it doesn’t really matter anyway, played Michael Jackson’s ‘The Man in the Mirror’, introducing it with comments to the effect that it was a song about how effecting change in the world necessitated starting with the man in the mirror (that is, yourself). I have heard this track many times and never, ever made that connection.

Then, this morning, I am driving that same grand daughter to nursery listening to a programme about The Jam Generation – that generation brought up in the 1980s with The Jam as part of their youthful soundtrack. The commentator seemed surprised that some senior Tories claimed to enjoy The Jam, and other groups of that ilk, despite the relatively left wing nature of their lyrics. He could not understand how they could subscribe to the lyrics in the song and yet be right-leaning Tories.

What both of these incidents suggested to me was the difference between hearing something and listening to it.

I have heard the Michael Jackson track many times and many times I have explained to other people that when I am listening to music. I very rarely pay attention to the specific words in the lyrics. More, I am concerned with the patterns of sound.

In the second case there the similarity, the commentator did not seem to acknowledge the possibility that these right-wingers could be hearing the lyrics while not listening to the words.

Now this observation is no great shakes but it does remind me of the need to be clear about whether a conversation I am part of is simply part of my life’s soundtrack or something whose contents might have much more meaning if I paid attention to what the other person was saying. Listening is an active process, its demands mental effort.

So today my challenge is to pay active attention when you are listening – whether to the radio, your colleagues at work, your partner, or whoever. Maybe it’s okay to have the radio on as a background soundtrack; but surely when we are face-to-face with someone they deserve as much attention from those as we might expect from then in reverse

Rattlesnakes can cause stress

Geoff Roberts change, choice, flexibility, procrastination, stress

Richard Bach has been at it again, this time he has stimulated my thoughts around change. Ask anybody who deals with change on a professional basis and they will typically tell you that either it takes a very long time or it can happen instantly, the latter usually when there is some sort of crisis to be dealt with. This requires a response outside our normal repertoire.

Richard Bach, brilliant writer that he is, put it this way:

It doesn’t take time to change once you understand the problem” he said, his face lit with excitement.” Somebody hands you a rattlesnake, it doesn’t take long to drop it does it?

Sometimes I was unaware that rattlesnakes were even around, sometimes I knew about the rattlesnakes but ignored them, sometimes the rattlesnakes transformed into a poisonous spider, but every now and again one of those rattlesnakes ends up in my hand. This is a bit like how some people deal with stress.

We wake up in the morning and someone has left the bathroom lights on all night (it’s not worth the hassle of finding out who and reminding them to turn it off in future), we go downstairs and the first thing we notice is the waste bin overflowing (who is it that is so lazy that they cannot be bothered to empty it and so just it just piles up. It falls on the floor), only try to fill the kettle up but we can’t because the sink is full of dirty dishes, then we find our favourite cereal has been used up, then there’s no milk, and the kids are late which risks me being late for the appointment that I have to meet after I’d taken them to school, then there’s an accident on the way there and I am delayed yet again, then the client I’ve been speaking to 4 weeks decides he wants a fundamental change in the proposal we have been working on, then I get home and my printer has run out of ink again, then the telephone rings and rings and rings but I am trying to concentrate on something else, then… (add in your own stressors will).

Then my wife comes in and asks what’s the dinner tonight?-And she gets it all dumped on her. I’LL TELL YOU WHAT’S FOR DINNER TONIGHT. WHAT’S FOR DINNER TONIGHT IS WHAT YOU COOK WHEN YOU WANT TO COOK IT….

Poor woman, a simple enquiry yet the stacked up stresses of the day just collapsed on her very ordinary question. And I spend the next week apologising and making it up – somehow.

If only I had dealt with those little things as they were happening…

If only I had dealt with the rattlesnake before it ended up in my hand…

Life is for living

Geoff Roberts change, choice, flexibility, focus, opportunity, procrastination, selection, time management

Richard Bach - OneI have just been reading another wonderful little book by Richard Bach called “One”. I first came across Richard’s books when I was introduced to Jonathan Livingston Seagull over 30 years ago. JLS can take you half an hour to read or a lifetime; it can be a simple story about a Seagull are a complex parable about learning. For many years I never left the house without a seagull on a chain around my neck, until the day that I realised the seagull had flown away when the chain broke,  never to be seen by me again.

Anyway, back to this latest book “One”. He posits a situation and an exercise that I challenge you to take on yourself. Somehow or other  he meets himself in the future and that future self  knows, for certain, that he only has six months to live. Let me give you the exercise by quoting from the book:

“I think we ought to take this napkin here”, she reached into her purse, “and this pencil, and we ought to list what we want to do most and make this the best six months, the best time in our lives. What would we do if there were no doctors with their dos and don’ts? They can’t cure you, so who are they to tell others what to do with whatever time we have left? I think we ought to make this list and then go ahead and do what we want.”

I don’t know whether the subject of this piece was lucky or not that he knew for sure that he had another six months to live. I don’t know whether or not I will be alive when you read this entry-there is no reason why I shouldn’t be but who knows what happens on the roads or in that complex biochemistry that keeps is running every day?

So my challenge to you is to do the exercise, to figure out what it is that you want to do (not need to do – that’s usually someone else’s agenda), to make a list and to get out there and do it. Oh, there will be challenges, but isn’t a life full of those anyway? Yes, you might upset a few people but you are living your life and you probably only have one of them so you might as well get the most out of it.

And some people will tell you that it’s impossible, selfish, not affordable, etc  – those are their hangups. So let them deal with them rather than dump them on you. I urge you do this exercise , after all you might only have six months to live.

Change – management or what?

Geoff Roberts change, flexibility, focus, metaphor, opportunity, strategy

Chaneg ahead road sign

I was recently involved in a discussion about whether change can happen in organisations without the use of Change Management.

For me, the challenge of the phrase “Change Management” is an embedded belief that change CAN be managed. Yes, we may be able to manage the installation of some new piece of kit or software but when it comes to wetware that all changes because people are much less predictable (and more likely to bite back) than machinery.

To be sustainable, change needs to happen at the ‘right’ pace for the individuals (whoops, I nearly typed ‘people’) involved – push them too hard and you will end up going backwards to deal with resistance, move too slowly and you will lose followers’ enthusiasm. For this reason, any ‘change plan’ – and the existence of such a plan is implied by use of the term ‘management’ – is bound to fail.

I prefer to look at change as a strategic thrust – “This is probably where we need to get to, we will find out more along the way, do you want to go there, what can you do to help us get there?” Hold a Vision and then move as fast or slow as you can whilst keeping the people with you.

My metaphor is to light fires within the business. Some of the fires will catch, spread and maybe even attract others; some fires will die out and unless these are really critical areas (in which case keep stoking the fire in different ways until it catches) move on and find someone/somewhere more ‘productive.

One key piece of learning for me over the many years I have spent in change is to “do what you can, where you can, when you can”.

Life is (not always) good

Geoff Roberts change, choice, focus, perception, selection

Life is good
I have just read a comment on Facebook “X wishes that people would not use Facebook to moan about stuff”.

Do you know people who seem to spend more time complaining than celebrating? More time moaning about how grim the world is than doing something, anything, about it? So did I until…

He had been a friend for many years, generally hard work but occasionally real fun to be with. We had gone out for a Chinese meal one night and for some reason he took umbrage at my leaving a tip for the staff – something, I forget what, had not pleased him abut the service but I had been very happy and I was paying and so left the usual tip. He went on, and on, and on, and on, and on… about how ‘wrong’ it was for me to leave a tip when he had been dissatisfied. Something must have flipped, because I told him there and then that as I was paying I felt it was for me to decide on a tip and anyway I did not appreciate him making a major visible and verbal fuss in a restaurant that I had used for years and hoped to use again. I then chose not to see him again – I deleted his presence from my life. And how things changed; that one action of saying ‘I have had enough of this. I am an adult and I choose with whom I spend my time’ released all sorts of space in my brain. This person had been an energy parasite for years and suddenly I had freed myself.

I guess that my reflection on all this is that we can look at life in two ways (to be a bit simplistic about it!). We can notice and comment on all the bad things – and they do exist – around us, or we can notice and recognise the good that happens.
What mindset do you think develops when we notice and talk about the crap that happens (and it does happen)? How much more positive are we likely to be about the world if we develop a mindset based on noticing the great stuff around us?

Now I am not saying to ignore the crap – it happens and needs dealing with. What I am saying is twofold, firstly deal with the duff stuff and move on, secondly notice and celebrate the good around you.

Today’s challenge – spend 15 minutes during which you actively notice and say out loud something positive every minute.
Tomorrow’s challenge (and every day thereafter) is to notice at least one high point of every day and to record it somewhere.

Isn’t life great 🙂

Closing the Loop

Geoff Roberts choice

Thank You on typewriterHow often have you wondered what happened later?

Perhaps you passed on a contact to a third party, or gave a reference for someone applying for a new job, or sent someone an article that you thought might interest them…
…and then heard no more.

When this happens to me I am left wondering whether or not my input was valued or just wasting their time. Conversely, even a brief acknowledgement reinforces the link that I feel to that person.

Don’t leave someone hanging after they reach out to you, wondering about the outcome. It’s rude, it looks bad, and it actually has the potential to create negative consequences.

The way to close the loop is simple: no matter the outcome, no matter if the news is good or bad, be sure to follow up and share what happened.

At the end of the day, people appreciate recognition and follow-through. While you certainly don’t have to go overboard and send a bunch of roses, a simple note to close the loop can mean the difference between maintaining a two-way relationship and tainting a once-good bond.

Go on, have a quick think about who you want to say “Thank You” to today…