Form your guiding coalition

Geoff Roberts change

Guiding coalitionWell any change effort needs a very strong leadership. Kotter suggests the need to form a guiding coalition. You need a small number (in my head, small numbers only have one digit) of powerful individuals who can lead the way both behind the scenes and in public. Although effecting change leadership is not about the exercise of hierarchical power, my experience clearly indicates that the most senior person in the business units or whole business that is being changed must sit on this guiding coalition. If it’s not important enough for the head honcho to spend a significant amount of time on the subject then it’s certainly not important enough for somebody six steps down the hierarchy to commit their efforts. I feel very strongly about this, so strongly that I have vowed never to work on change in an organisation unless the most senior person is both active and visible in promoting the change. Without the active support of the head honcho you are constantly battling uphill.

So who else should be part of your guiding coalition? Basically, this group is about power and influence and those two things do not necessarily correspond with hierarchy. Having got the overall head of the business or business unit on the team, you definitely need the leaders of the particular business units that might be affected; you need the key players in any significant internal customers (I have seen far too many change efforts fail because the leaders of the change became over focused and forgot about the implications of the change on internal or external customers); you need the leader or facilitator of the change effort (their truth about what is happening is more likely to be accurate than the truth being reported by the other interested parties on the group) and finally, you need somebody independent, somebody who will be able to see the wood for the trees and to help keep you at a strategic level. I would even go so far as its suggest that this latter person chairs this guiding coalition.

Having formed the team, and it is a team, there is a need to understand and learn how to work effectively together in this environment. As I have said earlier, hierarchy is not important, indeed sometimes it is positively unhelpful if the senior player keeps insisting they are right. The value of hierarchy is for sending external signals, the reassuring the organisation that the bosses are behind this and satisfying external stakeholders about goals and progress. Work within the team needs to be on the basis of equals with each of the equals having a key influencing role in relation to the change.

My final recommendation is that this team is provided with professional facilitation. Leading change is not ‘business as usual’ and the processes associated with business as usual may well be inappropriate-after all those of the processes that led to the business to the point at which it needs to make significant change! So invest in a professional facilitator who can work with the individuals and the team to help stay objective where appropriate and subjective where appropriate, to support the individuals and the team when the going gets tough (and it will get tough sometime) and to help develop and deliver processes appropriate for this critical time in the organisation’s career.

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Change – management or what?

Geoff Roberts change, flexibility, focus, metaphor, opportunity, strategy

Chaneg ahead road sign

I was recently involved in a discussion about whether change can happen in organisations without the use of Change Management.

For me, the challenge of the phrase “Change Management” is an embedded belief that change CAN be managed. Yes, we may be able to manage the installation of some new piece of kit or software but when it comes to wetware that all changes because people are much less predictable (and more likely to bite back) than machinery.

To be sustainable, change needs to happen at the ‘right’ pace for the individuals (whoops, I nearly typed ‘people’) involved – push them too hard and you will end up going backwards to deal with resistance, move too slowly and you will lose followers’ enthusiasm. For this reason, any ‘change plan’ – and the existence of such a plan is implied by use of the term ‘management’ – is bound to fail.

I prefer to look at change as a strategic thrust – “This is probably where we need to get to, we will find out more along the way, do you want to go there, what can you do to help us get there?” Hold a Vision and then move as fast or slow as you can whilst keeping the people with you.

My metaphor is to light fires within the business. Some of the fires will catch, spread and maybe even attract others; some fires will die out and unless these are really critical areas (in which case keep stoking the fire in different ways until it catches) move on and find someone/somewhere more ‘productive.

One key piece of learning for me over the many years I have spent in change is to “do what you can, where you can, when you can”.

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Closing the Loop

Geoff Roberts choice

Thank You on typewriterHow often have you wondered what happened later?

Perhaps you passed on a contact to a third party, or gave a reference for someone applying for a new job, or sent someone an article that you thought might interest them…
…and then heard no more.

When this happens to me I am left wondering whether or not my input was valued or just wasting their time. Conversely, even a brief acknowledgement reinforces the link that I feel to that person.

Don’t leave someone hanging after they reach out to you, wondering about the outcome. It’s rude, it looks bad, and it actually has the potential to create negative consequences.

The way to close the loop is simple: no matter the outcome, no matter if the news is good or bad, be sure to follow up and share what happened.

At the end of the day, people appreciate recognition and follow-through. While you certainly don’t have to go overboard and send a bunch of roses, a simple note to close the loop can mean the difference between maintaining a two-way relationship and tainting a once-good bond.

Go on, have a quick think about who you want to say “Thank You” to today…

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I don’t understand…

Geoff Roberts choice, focus, selection

George Osborne behind a pile of pound coinsYesterday morning I was reading an article by George Monbiot about possible changes to the Corporation Tax regime in the UK. The deeper I got into the article, the more I realised how complex issue was and how little I knew about the topic. Now, I run my own company so I probably know more about Corporation Tax than the average citizen and yet here I was completely baffled by changes that the government are apparently considering.

How often do you find yourself on the edge of the subject that is getting so complex that you really do not understand the implications? What do you do in these circumstances? I was left wondering whether I should

    a) simply accept that I would never understand it and move on
    b) continue to surf superficially over the topic
    c) Rams in an uninformed way or
    d) seek an expert who might be able to explain it to me.

In the end this took me back to an earlier piece about whether I could Control, choose to Influence or simply Accept what was going on. I can certainly not control government legislation, I could choose to accept whatever happens or I could choose to influence in whatever way I could. Each of these options would be likely to lead to a different selection from the four above. In the end, I decided that others are more likely to be able to influence significantly than I was and so decided that I would simply accept whatever was going on and move my attention elsewhere.

So, how often are you faced with a situation that you do not completely understand? And how do you respond? What response or action most suits your long-term goals or vision? Think about it. Take you mind off autopilot and make a conscious decision about how to deal with your ignorance.

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Attitude is all

Geoff Roberts change, choice, flexibility, perception, selection

attitude changes everythingI make no apology for using someone else’s words today – Charles Swindoll seems to say it all…

“The longer I live, the more I realize the impact of attitude on life. Attitude to me is more important than facts. It is more important than the past, than education, than money, than circumstances, than failures, than success, than what other people think or say or do. It is more important than appearance, gift, or skill. It will make or break a company…a church…a home. The remarkable thing is we have a choice every day regarding the attitude we will embrace for that day. We cannot change our past… we cannot change the fact that people will act in a certain way. We cannot change the inevitable. The only thing we can do is play on the string we have, and that is our attitude. I am convinced that life is 10 percent what happens to me and 90 percent how I react to it. And so it is with you… we are in charge of our attitudes.”
Charles Swindoll

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Positivity is infectious

Geoff Roberts change, choice, flexibility, focus

I met a colleague of mine, Chris Edwards, in Leeds yesterday. Chris has overseen a fundamental transformation and improvement of education throughout Leeds over the last 10 years and is now out on his own looking for opportunities to help the world. I always find my time with Chris inspirational – he is irrepressibly positive and upbeat, his favourite word is “brilliant” and his belief in people, especially children, is awesome. We talked a lot about beliefs and how the beliefs that parents embed in their children can either help or hinder them.

I would never dream of telling my four-year-old granddaughter that the picture of a tree that she has just presented me with looks nothing like a tree and that she cannot draw. It seems almost intuitive to me that constant negative messages are likely to leave her believing that she is no good and lo and behold she will be no good. Chris tells me that there is some research that shows that the lowest performing children have parents who give them eight times as many negative messages as positive and the highest performers have parents who give them eight times as many positive messages as negative.

If this makes so much difference the children, then why not adults as well? If you work with anyone, and you don’t have to manage them you simply have to work with them, then perhaps you might like to check how often you praise them versus how often you give negative feedback. Yoou DO give feedback don’t you?

And what about yourself? What about that self talk that constantly goes on inside our heads? Is yourself talk supportive or destructive? Do you believe in yourself? Do you believe that you can take things on and do a good job or is everything too difficult? Self belief is all-important. As Henry Ford once said

whether you believe you can
or you believe you cannot
you are probably right

Believe in others, believe in yourself and be sure to give yourself and others great feedback.

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A quick thought on the importance of language

Geoff Roberts change, language

Question mark - WHY?
When someone else does something that puzzles me, I am often tempted to ask ‘Why?’ – and I always get an answer that justifies the original act.

Whenever you ask someone ‘why’ they did something, you are inviting them to justify their actions and, in their mind, this actually reinforces the behaviour. The question somehow invokes defensive routines in the respondent’s mind.

Rather than ask why someone did something there are more helpful questions you can pose. Ask them what they were trying to achieve, or how what they did helped them. These are quite different questions and far more useful because they activate a different part of the brain to ‘Why?’. You might get an answer that helps you understand how the original action was a good idea, or you might get a better understanding of the rationale for the action and so be able to formulate a different action that would get the result you both want.

On the other hand, it is good to ask why someone did something that turned out well, as this will reinforce the desired behaviour.

“Why do you read these blog articles?” 🙂

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Leadership in the middle

Geoff Roberts change

LeadershipI posted a week or so ago about that challenge of becoming a leader, commenting how effective leaders become more of themselves rather than copying someone else. The rest of the programme caused me to wonder yet further.

The whole programme concentrated on iconic leaders in industry and politics. This is fair enough and I do not want to deny the role of such leaders. However, the majority of leadership roles sit much ‘lower down’ in organisations and I would love more attention to be paid to leading in/from the middle of an organisation.

Every team and department has its leader, every social club, every boozing party, every sports team… – and that leader faces many challenges familiar to the iconic heads of the organisation. Indeed, one might argue that, because they have to deal with their own bosses as well as team members, they have bigger leadership challenges.

Very few of us will ever reach the dizzy heights of Prime Minister or Chair of Marks & Spencer, yet many of us will face leadership challenges as we try to take others with us on our journey. Many of the attributes and capabilities are likely to be the same, but how does leadership from the middle differ? I will be looking out on this topic over future months, expect to hear more…

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Metaprograms – Sameness or Difference

Geoff Roberts Uncategorized

brain, metaprograms

The last in this short series of blogs about metaprograms explores ways of thinking that notice the sameness or difference in the world.

Until a few years ago I had lived in the same house for 26 years and most of those years my next-door neighbour had gone to the same Mediterranean island for the holidays. Not only had they gone to the same island, they had gone to the same hotel during the same two weeks of the year and it also turns out that many of the same people were in that hotel when they got there. I just couldn’t understand this, I had rarely been to the same country on holiday twice and when I did go to the same country it was to very different parts to that I had visited previously. I have no objection to going on holiday with people I know, and what I find really interesting is meeting new people and doing new things is trying new phone.

That same neighbour had the same job from almost all of those 26 years, whereas I had a new job every two or three years, including one major career change.

When you think about your team, what types of thinking do you need? Is the team charged with developing and implementing a radical new future with no reference to the past or are they opening the 475th Starbucks, with exactly the same layout and stock as the previous 474?
When you are selling change, some of your audience will want to know the ways in which the future is going to be the same as the past and others will want to know how the future is going to be different to the past. Effective communication is addressing both of these audiences.

Hidden Resources have deep expertise in metaprograms, why not ring Suzanne and see how we can help?

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Metaprograms – Compete or Collaborate

Geoff Roberts Uncategorized

Brain, metaprogramThis week we’re looking at people’s thinking preferences-those inborn (or perhaps learned – that’s a different blog!) filters that influence how we think about and subsequently act in the world. We know that everyone is different, and an understanding of metaprograms is one way in which we can start to understand what might lie behind those differences. Today we will explore the extremes of collaborative or competitive thinking.

The construction industry is well known for its competitiveness, contractors shaving pennies of prices in order to win business. How difficult was it for them when many of the big clients decided that the most effective route to high quality and low costs was for clients, consultants and contractors to work together, not only within an individual project but across projects that may have different consultants and contractors? The move towards collaborative working in major construction projects over the last 10 to 15 years has been and continues to be seriously constrained by the fundamental competitive mindset of those involved.

Let me be clear, I have no problem with competition or collaboration in the right situation-I cannot see Olympic sprinters collaborating to produce the lowest overall time of all competitors added together although we can and do members of cycling teams collaborating for the benefit of their star rider.

What might your predisposition be? Do you seek opportunities to work with other people inside and outside your organisation? Are you an active networker always on the lookout for opportunities to help each other? Would you rather work with others in a team than on your own? Are you constantly on the lookout for how you can not only achieve your goals but help others achieve theirs as well? If so, then you exhibit collaborative thinking.

Another position in the spectrum might be that you find yourself constantly competing with yourself to do better than before, regardless of what other people are doing. Or maybe you are driven to beat others, perhaps regardless of the cost because after all’ it’s about winning not making friends’. You are likely to look towards getting your own needs met regardless of anyone else.

If you have people with these different ways of thinking working for you, you might easily see how you would need to do different things to motivate them. The collaborator will value opportunities to work in a team for the greater good, the competitor would want challenging personal goals

So, now might be the time to consider your own thinking and how that might be similar to our different from those of your colleagues and the implications of that how you are working together.

Suzanne Wade at Hidden Resources can help you to learn more about metaprograms, she can also offer you an great pyschometric exploring how you ‘rate’ on the ‘Top 15’.

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