Planning change

Geoff Roberts change

Kotter's 8 StepsYou have probably figured out by now that one of my areas of interest, indeed professional expertise, is change leadership. Perhaps it’s about time I wrote something on that topic. For the next couple of weeks I will be sharing my experiences with leading and facilitating change, using John Kotter’s 8-step model as a vehicle.

This change leadership business is not new. The following quotation from Charles Darwin sticks in my mind

it is not the strongest of the species that survives, nor the most intelligent. It is the one that is the most adaptable to change.

However, being adaptable or even willing or better still desirous is not usually sufficient. In order to effect a significant change in an organisation a process and a plan isnecessary. This is where the various change models offered by an ever increasing range of gurus comes in. You can take your pick, and most of them have something to offer. However my real life, rather than academic, experience suggests that is the eight steps offered by John Kotter are a very good place to start and to come back to to make sure that you are covering all bases. I will write about one of the steps of each of the next eight days but in the meantime, here they are listed out:

  1. Establish a sense of urgency.
  2. Form a powerful guiding coalition.
  3. Create a compelling vision
  4. Communicate to the vision
  5. Empower others to act on the vision
  6. Plan and create short-term wins.
  7. Consolidate and integrate improvements.
  8. Institutionalised new approaches.

Now this reads and feels as if change leadership is a linear process where step six follows step five. I have to say, that is not my experience. Whilst such an apparent linear model helps to understand what needs to be done and the preferred order of doing things the reality is somewhat more pragmatic. Shortly after I finished my Masters in organisational change, in parallel with which I was leading a major organisational change for my then employer, I was asked what was the most important thing I learned on the programme. My response was that effective change leaders do what they can where they can when they can. Sometimes this means joining the dots up later, indeed I have blogged earlier about how easy it is to join the dots up in retrospect, even though there was not an initial plan. Well, by all means start with a plan but do not expect reality to our line with what you have written on your paper, or even put into MS Project!

Always remember that you are much better off working with one advocate then against 10 resistors. Seek out your advocates and help them light fires at various places around the business. Some of those fires will die out, let them. Some of them will flareup, you will make much more progress than you thought possible. Some of them will just glow away slowly waiting for a puff of wind to spark an interaction-make sure you keep your eyes on these and are ready to provide the puff of wind whenever it is necessary.

Tomorrow, I will write about the importance of creating a sense of urgency.

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Rattlesnakes can cause stress

Geoff Roberts change, choice, flexibility, procrastination, stress

Richard Bach has been at it again, this time he has stimulated my thoughts around change. Ask anybody who deals with change on a professional basis and they will typically tell you that either it takes a very long time or it can happen instantly, the latter usually when there is some sort of crisis to be dealt with. This requires a response outside our normal repertoire.

Richard Bach, brilliant writer that he is, put it this way:

It doesn’t take time to change once you understand the problem” he said, his face lit with excitement.” Somebody hands you a rattlesnake, it doesn’t take long to drop it does it?

Sometimes I was unaware that rattlesnakes were even around, sometimes I knew about the rattlesnakes but ignored them, sometimes the rattlesnakes transformed into a poisonous spider, but every now and again one of those rattlesnakes ends up in my hand. This is a bit like how some people deal with stress.

We wake up in the morning and someone has left the bathroom lights on all night (it’s not worth the hassle of finding out who and reminding them to turn it off in future), we go downstairs and the first thing we notice is the waste bin overflowing (who is it that is so lazy that they cannot be bothered to empty it and so just it just piles up. It falls on the floor), only try to fill the kettle up but we can’t because the sink is full of dirty dishes, then we find our favourite cereal has been used up, then there’s no milk, and the kids are late which risks me being late for the appointment that I have to meet after I’d taken them to school, then there’s an accident on the way there and I am delayed yet again, then the client I’ve been speaking to 4 weeks decides he wants a fundamental change in the proposal we have been working on, then I get home and my printer has run out of ink again, then the telephone rings and rings and rings but I am trying to concentrate on something else, then… (add in your own stressors will).

Then my wife comes in and asks what’s the dinner tonight?-And she gets it all dumped on her. I’LL TELL YOU WHAT’S FOR DINNER TONIGHT. WHAT’S FOR DINNER TONIGHT IS WHAT YOU COOK WHEN YOU WANT TO COOK IT….

Poor woman, a simple enquiry yet the stacked up stresses of the day just collapsed on her very ordinary question. And I spend the next week apologising and making it up – somehow.

If only I had dealt with those little things as they were happening…

If only I had dealt with the rattlesnake before it ended up in my hand…

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Life is for living

Geoff Roberts change, choice, flexibility, focus, opportunity, procrastination, selection, time management

Richard Bach - OneI have just been reading another wonderful little book by Richard Bach called “One”. I first came across Richard’s books when I was introduced to Jonathan Livingston Seagull over 30 years ago. JLS can take you half an hour to read or a lifetime; it can be a simple story about a Seagull are a complex parable about learning. For many years I never left the house without a seagull on a chain around my neck, until the day that I realised the seagull had flown away when the chain broke,  never to be seen by me again.

Anyway, back to this latest book “One”. He posits a situation and an exercise that I challenge you to take on yourself. Somehow or other  he meets himself in the future and that future self  knows, for certain, that he only has six months to live. Let me give you the exercise by quoting from the book:

“I think we ought to take this napkin here”, she reached into her purse, “and this pencil, and we ought to list what we want to do most and make this the best six months, the best time in our lives. What would we do if there were no doctors with their dos and don’ts? They can’t cure you, so who are they to tell others what to do with whatever time we have left? I think we ought to make this list and then go ahead and do what we want.”

I don’t know whether the subject of this piece was lucky or not that he knew for sure that he had another six months to live. I don’t know whether or not I will be alive when you read this entry-there is no reason why I shouldn’t be but who knows what happens on the roads or in that complex biochemistry that keeps is running every day?

So my challenge to you is to do the exercise, to figure out what it is that you want to do (not need to do – that’s usually someone else’s agenda), to make a list and to get out there and do it. Oh, there will be challenges, but isn’t a life full of those anyway? Yes, you might upset a few people but you are living your life and you probably only have one of them so you might as well get the most out of it.

And some people will tell you that it’s impossible, selfish, not affordable, etc  – those are their hangups. So let them deal with them rather than dump them on you. I urge you do this exercise , after all you might only have six months to live.

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Change – management or what?

Geoff Roberts change, flexibility, focus, metaphor, opportunity, strategy

Chaneg ahead road sign

I was recently involved in a discussion about whether change can happen in organisations without the use of Change Management.

For me, the challenge of the phrase “Change Management” is an embedded belief that change CAN be managed. Yes, we may be able to manage the installation of some new piece of kit or software but when it comes to wetware that all changes because people are much less predictable (and more likely to bite back) than machinery.

To be sustainable, change needs to happen at the ‘right’ pace for the individuals (whoops, I nearly typed ‘people’) involved – push them too hard and you will end up going backwards to deal with resistance, move too slowly and you will lose followers’ enthusiasm. For this reason, any ‘change plan’ – and the existence of such a plan is implied by use of the term ‘management’ – is bound to fail.

I prefer to look at change as a strategic thrust – “This is probably where we need to get to, we will find out more along the way, do you want to go there, what can you do to help us get there?” Hold a Vision and then move as fast or slow as you can whilst keeping the people with you.

My metaphor is to light fires within the business. Some of the fires will catch, spread and maybe even attract others; some fires will die out and unless these are really critical areas (in which case keep stoking the fire in different ways until it catches) move on and find someone/somewhere more ‘productive.

One key piece of learning for me over the many years I have spent in change is to “do what you can, where you can, when you can”.

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Life is (not always) good

Geoff Roberts change, choice, focus, perception, selection

Life is good
I have just read a comment on Facebook “X wishes that people would not use Facebook to moan about stuff”.

Do you know people who seem to spend more time complaining than celebrating? More time moaning about how grim the world is than doing something, anything, about it? So did I until…

He had been a friend for many years, generally hard work but occasionally real fun to be with. We had gone out for a Chinese meal one night and for some reason he took umbrage at my leaving a tip for the staff – something, I forget what, had not pleased him abut the service but I had been very happy and I was paying and so left the usual tip. He went on, and on, and on, and on, and on… about how ‘wrong’ it was for me to leave a tip when he had been dissatisfied. Something must have flipped, because I told him there and then that as I was paying I felt it was for me to decide on a tip and anyway I did not appreciate him making a major visible and verbal fuss in a restaurant that I had used for years and hoped to use again. I then chose not to see him again – I deleted his presence from my life. And how things changed; that one action of saying ‘I have had enough of this. I am an adult and I choose with whom I spend my time’ released all sorts of space in my brain. This person had been an energy parasite for years and suddenly I had freed myself.

I guess that my reflection on all this is that we can look at life in two ways (to be a bit simplistic about it!). We can notice and comment on all the bad things – and they do exist – around us, or we can notice and recognise the good that happens.
What mindset do you think develops when we notice and talk about the crap that happens (and it does happen)? How much more positive are we likely to be about the world if we develop a mindset based on noticing the great stuff around us?

Now I am not saying to ignore the crap – it happens and needs dealing with. What I am saying is twofold, firstly deal with the duff stuff and move on, secondly notice and celebrate the good around you.

Today’s challenge – spend 15 minutes during which you actively notice and say out loud something positive every minute.
Tomorrow’s challenge (and every day thereafter) is to notice at least one high point of every day and to record it somewhere.

Isn’t life great 🙂

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Finding that creative spark

Geoff Roberts choice, flexibility, focus, metaphor, opportunity

creative spark between fingersI spent yesterday morning with a group of colleagues who are members of a Net2 group. The me, this group acts partly as networking but more significantly as an informal personal development network where I can share my expertise, have it challenged and add to it on the basis of the work and presentations that we do in the sessions. After yesterday’s meeting I commented to several people how pleasant it had been to share some time with like-minded individuals who operated in similar spheres and had a degree of intellectual and practical capability that offered me a challenge.

I really enjoy these meetings and found myself reflecting on the paradoxical nature of my attendance. On the one hand I have no doubt whatsoever that there is value in this group of like-minded people. The other hand suggests the value of diversity and the importance of exposing myself to new ideas and new people. So perhaps you to need to pay attention to both aspects of your learning. Perhaps you need to be challenged and challenge yourself within your domain of expertise as well as stimulating your creativity by exposing yourself to ideas and experiences that do not seem to be immediately relevant.

For those of us that operating in an essentially data rational world, it is the second aspect that might be particularly challenging. How might spending an afternoon in an art gallery or reading about the history of the Roman Empire or simply going for a walk along a beach help me design a better road, build a better sewage works or facilitate a meeting more effectively? The whole point is that we do not know. It is a simple fact that I often find interesting ideas popping into my head whilst I am doing these off-topic activities and it is received wisdom in creativity circles that both incubation and diversity of experience are important in generating creative ideas.

I guess another paradoxical aspect of the whole experience was that it boosted both my ego and my humility by helping me realise that not only am I rather capable but I also still have quite a lot to learn.

So, my challenge to you is, and this is perhaps especially relevant if you are in one of those are driven jobs or lifestyles where everything is planned and there is no time for anything new. Find creative ways to meet your peers (professional associations, networking groups etc) and also make time to do something that is out of the ordinary. Do both of these knowing that in some way, perhaps not known beforehand, both of them will add value to your life and help you do a better job.

Do let me know what you do and how it goes.

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Time to stop?

Geoff Roberts change, choice, flexibility, time management

stopAlison Smith runs a great coaching programme (so do we – but that would be blatant self-promotion!).

I was speaking with her a few months ago when she mentioned something that awakened in me this morning – the need to stop occasionally.

We lead such busy lives, filled with all sorts of activity, that sometimes and perhaps especially when faced with a personal/life challenge the most effective thing to do is get off the roundabout altogether.

As long as we stay on the roundabout our view of the world is constantly changing – OK we may come round to the same point again, but something ‘out there’ will have changed while we were having our ride. How important it might be to take real time out – STOP completely – to look at ourselves, our situation, our connections, our aims and goals, our personal vision?

…and I do not mean ‘stop doing this task and start doing another..”, I mean STOP. Take time out, away from where you normally do your work or live your life. Take time to reflect on what really matters to you, whether how you do your work and live your life is really serving your greater vision. Take time to decide what to drop, who to drop, what to change and what action you are going to take to improve your lot. Always remember:

life is not counted by the number of breaths you take
but by the moments your breath is taken away

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Context and immediacy in learning

Geoff Roberts change, choice, flexibility

tree of lifeThese days I tend not to lose much sleep over some of the wackier government edicts that come our way. However, a recent one suggesting that reading tests for six-year-olds should include “non-words” set me thinking. Apparently the rationale is that including non-words allows testing of whether or not pupils can decode using the phonics system that is prevalent in our primary schools these days. The counter argument, to which I admit I subscribe, is that reading is about obtaining meaning not simply translating symbols on a page into vocal utterances.

So, why am I writing about this in a personal effectiveness blog? Well, it seems to me that the debate centres on the whole issue of the relevance of context in learning. It is widely accepted that if a learner understands how to apply a new piece of learning and, better still, has an opportunity to practice that learning within a very short timescale then the learning will be much more effective. How, I wonder, does your average six-year-old understand the concept of or use a non-word?

I think this question of context poses interesting challenges for us trainers and our trainees. As a facilitator of learning (I am really not very keen on the word’ trainer’) my challenge is to be constantly anchoring new material in the current reality of my learners. It is no good just talking about the concept of personal responsibility or networking, I must help my learner identify a specific situation in which they can try out/practice the ideas to which I am introducing them.

So what happens when we turn the tables and I think about this topic of context and immediacy as a learner? I remember, many many years ago, being sent on a short course to learn how to use spreadsheets. My boss at the time thought this was a good idea and in the long term it probably was, however what he had missed was that neither he nor I had any immediate application for this new knowledge that I was acquiring. I came back with all this wonderful stuff in my head and got on with my day job while what I had learned slowly decayed to the point at which when I finally did need to use a spreadsheet I had to start almost from scratch in my learning. From that point onwards, I only ever went on training courses when I either had or could create an immediate application for the new knowledge.

When I apply this thinking to my current field of helping others in their personal development, the challenge is all too apparent. I can sit down and draw pretty diagrams of elephants in circles of Completions Gestalts and lots of other theoretical models, but it is only when my client goes out and actually does something different every day or rewards themself for completing a task that they really understand the power of the ideas I would like to get across. To my coaching clients – please remember that your home play is extremely important! To anyone else reading this blog, just takes 30 seconds to think about the implications of what you have read for your own situation and how you are going to put into practice this context of context and immediacy in learning.

It is not the sound of words that is important, it is their meaning.

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Trying harder is not the answer

Geoff Roberts change, choice, opportunity, strategy

snake painted on eggI am walking along holding an egg in my hand when suddenly I manage to drop it and break it. Do I tell myself “Hold onto the egg more tightly” or do I find a better way of carrying the egg?

Does a stressful event start a cascade that ends up making even you more stressed?
When someone in authority challenges you or corrects your behavior, do you to push back and make the behaviour worse?
Does a failure set you on a path to more failure?

These questions seem philosophical or even paradoxical, but in fact I think they get to the heart of why some people succeed and others don’t. We can choose to create (virtuous) cycles that move us up or endure (vicious) cycles that drag us down.
A policemen hassles a teenager who is acting up. The teenager escalates. The cop escalates. Someone gets arrested – and you can bet it isn’t the cop!.
A sales call is going poorly because the prospect doesn’t perceive the salesperson is confident. She responds by becoming even less confident. No sale.
A mistake is made. The stakes go up. Rattled, another mistake is made, and then again, until failure occurs…

James Bond is a hero because the tougher the world got, the cooler he got. Symphony conductors don’t endure the pressure of a performance, they thrive on it.

If being a little behind creates self-pressure that leads to stress and then errors, is it really suprising that you frequently end up a lot behind.
Customer service falls apart when mutual escalation or non-understanding sets in. Management falls apart when power struggles or miscommunication escalate. Education falls apart when students respond to poor exam results by giving up.

Someone who gets better whenever he fails will always outperform someone who responds to failure by getting worse. This isn’t something in your DNA, it’s something you can learn or unlearn.
The useful response to ‘failure’ is not to try harder, to buckle down and grind it out. The response that works is to understand the nature of the cycle and to change it from the start. You must not fight the cycle, you must transform it into a different cycle altogether. It’s a lot of work, but less work than failing.
When the snake pushes you to recoil in fear, that’s your cue to embrace the trembling fear and do precisely the opposite of what it demands. This won’t work the first time or even the tenth, but it’s the path to an upcycle, one where each negative input leads to more productivity, not less.
Carry that egg in a bowl.

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Are you Browsing or Seeking?

Geoff Roberts choice, flexibility, focus, opportunity, selection, time management

browsing
I am one of those people who sometimes challenges stereotypes and this is one of those occasions. This man is happy to admit that, on occasions, he just loves shopping. I would like to talk about that phrase “on occasions”. In my head, there are two types of shopping – firstly those occasions when I am quite happy just wandering around window shopping and possibly coming across something that interests me that I might or might not buy. Secondly there is that sort of shopping when I am going out to buy something specific and that is when I become a man on a mission.

The first type of shopping I am browsing, the second I am seeking. When browsing, the pleasure is in browsing in itself and not necessarily in making a purchase. When seeking, the pleasure is finding an item that meets my needs (and there is even greater pleasure in finding something that exceeds those needs).

So, how is it for you? Do you wander through life with no particular aim in mind, perhaps picking up the odd gem on the way but generally letting whatever happens happen? Or do you set out every day with specific aims and goals in mind, with your brain primed to look for opportunities and your body ready to take action on those opportunities?

There is certainly room for both of these approaches, however my challenge to you is to be clear which you are doing when and to be certain that you are doing the right one at the right time. If I want to buy a pair of shoes, it is no good me going to a food store and if I want the pleasure of just wandering, visiting a carpet warehouse is likely to be limiting my pleasure.

Without a vision and without goals all we can ever do is browse; indeed, without that vision and those goals operating in the background we might miss major opportunities whilst we are browsing. Once we are clear what it is that we want we can actively choose whether to go and explicitly seek that or just put it in the background whilst we are browsing in case some opportunity comes up. Living a life without goals is a bit like being a tumbleweed, blown where the wind takes its, trapped in some windowless corner and slowly decaying until point at which it disintegrates and is spread to all corners of the wind.

Which is relevant to your quest for a new product or business or job or mate or project worth working on…
If you’re still looking around, making sure you understand all your options, getting your bearings or making sure you’re well informed, you’re most probably browsing. You missed the first, second and third waves of the internet; you missed a hundred great jobs and forty great husbands.; you missed the deadline for that course and who knows what else while you were just browsing..

Quit looking and go buy something.

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